Similar to how a physical conference may have a person in the room to help with the microphone and projector, a virtual conference needs staff to take ownership of troubleshooting if speakers or attendees have difficulty. Virtual Event Success Story: Discover how HLB International was able to grow their annual conference by 50% by making the pivot from in-person to virtual, with Aventri’s fully integrated virtual event platform. Schedule a demo today to see how Aventri can help you Connect Better and start creating unforgettable meetings and events. Do you have a favorite platform that we are missing? The only global trade show registration provider built upon a SaaS platform. GoToMeeting features collaborative team messaging, video transcriptions, and customizable team settings. Including a Q&A portion of the talk, and letting attendees know that there will be a Q&A portion, is an exceptional way to get the conversation flowing. In early September 2020, Aventri made significant updates to the platform including a new navigation bar with networking features, the ability to host collaborative or presentation only sessions, and more. Plus, it’s simple to schedule a conference with GoToMeeting’s user-friendly interface. Probably the most overlooked aspect of planning a virtual conference is how to handle training presenters and assisting attendees having trouble the day of the conference. Read our Virtual Meetings & Events Guide. Aventri's virtual event platform allows our customers to integrate all our solutions for seamless data sharing, so that in a moments notice you can make your in-person event a virtual event within seconds. Join.me is a free online meeting platform that allows you to personalize your URL and add a customized meeting background. There are several benefits of virtual conferences, but in order to provide the most value or get the most value out of a virtual conference, it’s essential that we’re utilizing and implementing the best tools.

Every virtual conference should include a sponsor exhibit hall which would Directions. Associations that are planning a long term shift to virtual experiences should use this as an opportunity to invest in creating underlining efficiencies through a virtual conference software platform paired with a conference management software that can handle the influx of speaker This feature-rich platform goes beyond just video chatting, screen-sharing, and instant messaging. This guarantees your meeting will stay secure. From their newly released education APP, to OPUS DX, a feature rich, fully managed Digital Experience Platform, their services are designed to engage users with a superior digital experience while accessing live streams, webinars and on-demand education. None of the above advice on how to host a virtual conference will make any difference if you don’t choose the right webinar software. Organizations use virtual conference platforms to create an experience for attendees that are ease to navigate, facilitate networking and mitigate the administrative burden. Keep your attendees engaged with dynamic presentations, the interactive whiteboard, and live chat. Recommended Resource: Explore everything planners need to know about virtual events or adding a virtual component to your in-person event. A dedicated chatroom for the entire conference, and per session, poster, or sponsor. The best virtual conference platforms automate recording postings so that they are available shortly after the session ends. This all-in-one communication platform for businesses makes our list of one of the best platforms for hosting a virtual conference due to its collaborative team messaging, video transcriptions, customizable team settings and the ability to host up to 100 participants. Suite 200 Kaitlyn Tatulli. If you’ve been following our virtual conference series, How to Host a Successful Virtual Conference (Part One) and How to Plan a Successful Virtual Conference (Part Two), you’ve got the basics needed to create a successful digital conference, how to find and select speakers, and how to plan events. Evia knows that virtual events require a lot more than technical equipment. A virtual conference typically involved multiple concurrent sessions, ongoing networking, and an exhibit hall for posters or sponsors. Connecting Better - Virtual Event Community, making the pivot from in-person to virtual, 8 Tips to Get Registrants to Attend Your Virtual Event, Infographic: The Virtual Event Experience, How to Deliver Marketing ROI to Your Virtual Event Sponsors and Exhibitors. If you’re looking to easily save and share clips for future reference, with Zoom you can record meetings in MP4 or M4A video format on mobile devices. GoToWebinar features polling, automatic webinar invitations and follow-up emails, attendee data, webinar performance, and a sharable video library. In addition to screen and filing sharing capabilities, ezTalks Meetings also include a whiteboard feature, which allows users to add text, highlight, draw shapes, screen capture, etc. Online meetings not only decrease travel expenses by 30 percent, but it has also allowed employees from different regions to connect better with each other, as well as increase collaboration and profitability. Virtual conference platforms options typically include a homepage, back end administrative area, a session agenda builder, session pages, and virtual conference networking software through chat, comment boards, and polls. Zoom is one of the leading video enterprise solutions.
Whether you’re hosting a virtual conference to mitigate the risk of spreading sickness, or as a way to reach a wider audience, it’s essential that the interactions and engagement that make conferences so valuable aren’t being lost or compromised. A virtual event is usually limited to one day, a few speakers and some light networking. There are no other posts in this category. Create microsites, manage emails, measure engagement, create persistent virtual rooms that you can customize to fit your brand. Get this and other detailed information on the future of work for all areas of business. Coffee sessions are small meetings between presenters and attendees. Plan, present, and follow up with webinar attendees. The same goes for relying on a bunch of talking heads to keep audiences engaged. Plus, it includes an interactive whiteboard, instant messaging services, and a simple screen sharing option. Stream live talks and send recordings to attendees once it’s finished for those who either missed the conference or wish to review the material.


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